Production Coordinator

The role

The Production Coordinator gives day-to-day general management and production support to a portfolio of our shows. Working closely with the Senior General Manager, you will be a main point of contact for your assigned productions, and you will be the person who keeps contracts, schedules, payroll, travel and events moving. You will deputise for the Senior General Manager when they are away, so this is a role with real responsibility and a clear route into producing and general management.

What you'll do

Production coordination and scheduling

• Act as a day-to-day contact for assigned productions, handling enquiries and escalating issues to the Senior General Manager.
• Draft production schedules with directors, designers, production managers and the ticketing team.
• Attend production meetings and keep departments and creatives aligned.
• Keep in regular touch with Company Managers, visit shows to give support, and help with pastoral care for companies.
• Attend performances regularly, including understudy and cover runs.

Contracts and people

• Check availability of and negotiate deals for cast, creatives, associates and production staff, within budget and in line with Equity, UK Theatre/SOLT and other union agreements.
• Draft and issue contracts, keep accurate deal records and contract databases, and flag key clauses to colleagues.
• Lead recruitment of stage management and other production staff, and support casting, including scheduling auditions.
• Support the casting, contracting and licensing of child performers where needed.
• Support HR processes, including annual reviews and conduct matters, escalating appropriately.

Budgets, payroll and royalties

• Help draft, update and monitor production budgets and financial projections.
• Check and sign off weekly payroll submitted by Company Managers; oversee petty cash, per diems and payment requests.
• Code invoices accurately against production budgets.
• Support the finance team with company card and show spend, chasing receipts and invoices so every transaction is accounted for.
• Prepare royalty statements and self-billing invoices for authors, creatives and cast.
• Check theatre contra statements and keep accurate financial records.

Travel, visas and insurance

• Oversee travel, accommodation and per diems for cast and creatives.
• Manage visas, work permits (including renewals) and tax exemptions for international personnel and touring.
• Liaise with the production insurance broker, keep a log of policies, and administer claims.

Events, marketing and investment

• Organise opening nights, press and media nights and special events, including guest lists, invitations, seating, tickets, parties and company gifts.
• Provide billing and contractual information to marketing, press and programme teams, and proof materials against contractual obligations.
• Help draft and proofread investment documents and support updates to investors and co-producers.

Production and office support

• Arrange production and company meetings, prepare agendas, and take and circulate minutes.
• Manage diaries and coordinate meetings for the producing and general management team.
• Book audition and rehearsal spaces and support pre-production logistics.
• Produce and distribute schedules, contact sheets and welcome packs, and greet visiting artists on arrival.
• Attend rehearsals and technical rehearsals to support the company.
• Manage house seat and complimentary ticket requests, and keep guest lists up to date.
• Organise and attend access performances.
• Compile programme content and keep production records accurate and up to date.
• Archive production paperwork and information at the end of each run.
• Be a first point of contact for production enquiries, and support the smooth running of the office.

General

• Represent the company at internal and external meetings and events.
• Support new team members and cover colleagues during leave.
• Keep up to date with union agreements, industry practice and statutory requirements.
• Handle commercially sensitive information with complete discretion.

About you

Essential

• At least two years' experience in the theatre industry as a Production Assistant or Production Coordinator.
• A working knowledge of theatre contracts, union agreements and production budgets.
• Excellent organisation and the ability to juggle several shows and competing deadlines.
• Strong written and verbal communication, with a calm, discreet and professional manner.
• A proactive approach – you plan ahead and spot problems before they land.
• Confident with Microsoft Office (especially Excel and Word) and Google Workspace.
• Willing to work some evenings and weekends and to travel.

Desirable

• Experience in commercial theatre.
• Experience of payroll, royalties or theatre accounts.
• Experience of visas and work permits for international artists.
• Experience of child performer licensing.
• A full UK driving license.

What we offer

22 days annual leave per year plus national holidays.

Paid time off over the Christmas period, at the discretion of the company directors.

Pension scheme.

Regular training opportunities.

Regular social opportunities.

Complimentary tickets to our productions and industry events.

 

How to apply

Please send your CV and a covering letter (no more than one page) as PDFs to accounts@lambertjackson.co.uk, telling us about your relevant experience, what you would bring to the role, and why you'd like to join Lambert Jackson Productions. The closing date is Wednesday 25th November, 12pm. Interviews will take place the week commencing Monday 7th December.

We welcome applications from people of all backgrounds and particularly encourage applicants from groups under-represented in our industry. If you would like to talk about accessibility or any adjustments before applying, please email accounts@lambertjackson.co.uk in confidence. Applicants must have the right to work in the UK.

This job description is not exhaustive and may change over time in line with the needs of the business. If a suitable applicant is found before the application window closes, we may prematurely close this job advertisement.