Production Coordinator

Runaway Entertainment is an award-winning theatre producing and general management company based on Shaftesbury Avenue in the heart of theatreland. Founded in 2011 by Tristan Baker and Charlie Parsons, we produce critically acclaimed and ambitious plays and musicals, working with the most exciting talents in the theatre industry. We’re an independent and adventurous family of creative spirits, dedicated to developing unique concepts, commissioning brand new shows, and partnering with others to bring captivating stories to life.

As a people-centric, no-ego team, we believe in the power of storytelling to uplift, inspire, and bring people together. Our dedicated team knows no bounds, driving us to consistently deliver unforgettable, first-class entertainment. We celebrate the perfect blend of quality, innovation, and commercial success in everything we do, ensuring each endeavour is ‘A Runaway Success’.

Current productions include The Hunger Games: On Stage (Troubadour Canary Wharf Theatre). Runaway Entertainment is also the General Manager for The Mousetrap (St Martin’s Theatre) and The Mousetrap (UK Tour 2026-27) as well as managing St Martin’s Theatre itself.

 

Previous productions include the Tony and Olivier Award-winning Girl From The North Country (The Old Vic, Noël Coward, The Public Theater, Royal Alexandra in Toronto, Gielgud, Belasco, UK & Ireland Tour, US Tour); A Knight’s Tale (Manchester Opera House), 2:22 A Ghost Story (Noël Coward, Gielgud 2020/21 and 2024, Criterion, Lyric, Apollo, UK & Ireland Tour, Ahmanson Theatre in LA, Her Majesty’s Theatre in Melbourne); Olivier Award-winning Disney’s Newsies (Troubadour Wembley Park); 101 Dalmatians (Regent’s Park, UK Tour, Eventim Apollo), and The Windsors: Endgame (Prince Of Wales).

 

Job Overview

The Production Coordinator is responsible for the day-to-day coordination of the shows that Runaway Entertainment produces and manages. They will work closely with the General Management team on active productions and the Producing & Development team on the development of shows and workshops/readings.

 

The Production Coordinator ensures that information and decisions are communicated swiftly, and supports the work of the Producers, Head of Production and General Managers by providing a high level of administrative support.

 

Main Duties and Responsibilities

 

Production specific

Assisting on specific projects as required and directed by the Producers, Head of Production and/or General Managers.

Support the General Manager in the drafting of actor, stage management and crew contracts.

Support the General Manager with crew recruitment on productions.

Support the General Manager with weekly payroll and financial administration for Productions.

Keep a record of deals and ensure all contracts are issued and accurately reflect these deals.

Support GM in monitoring developments in union agreements.

In conjunction with the Production Assistant, book travel and accommodation for all show personnel as necessary, ensuring these are the most economical rates available, and write and distribute travel itineraries in a timely manner.

Produce and distribute schedules and welcome packs as necessary and meet and greet visiting artists on arrival in the country.

Support any pre-production requirements including hiring space for auditions and rehearsals, booking equipment or co-ordinating room requirements.

Reporting to the General Manager, coordinate alongside the Production Assistant, every aspect of press, gala and media nights, including compilation of guest lists, mailing of invitations, seat allocations, distribution of tickets, logistics, parties and company gifts, working within budget.

Support the General Manager with HR matters on productions.

Reporting to the General Manager, coordinate any press events as required.

Compile and monitor production programmes, maintaining up to date records and information.

Manage all complementary and house seat ticket requests and show related inboxes, alongside the Production Assistant.

Be present at rehearsals and technical rehearsals as required and attend running productions on a regular basis.

Organise and attend access performances.

Archive all production-related information at the end of the run (including the safe-keeping of the prompt copy), manage storage arrangements and maintain running inventories.

Support the General Manager to regularly update and track best estimates of production and running costs.

 

Administration

Provide administrative assistance and maintain effective filing systems for Runaway Entertainment.

Be an ambassador for Runaway Entertainment, providing a welcoming atmosphere and hospitality and offering refreshments to colleagues and visitors.

Be the first point of contact for phone calls, door buzzer and visitors arriving when the Production Assistant is not in the office.

Support the General Managers by coordinating meetings and managing their diaries as required.

Arrange regular production meetings and company meetings as required, preparing agendas in advance, taking and circulating minutes.

Coordinate Runaway website updates when required.

Set up, maintain and update mailing lists as required.

Any other duties as reasonably requested by the team.

 

Person Specification

At least two years’ experience in a theatre producing company in a similar role.

Excellent time management and communication skills.

Experience of negotiating and contracting performers and crew, and a good knowledge of theatre union agreements.

Experience with show payrolls, managing budgets and petty cash.

Knowledge of Canva, Indesign, Mailchimp.

Comprehensive knowledge of Google Suite / Google Groups and aliases.

Highly competent in Microsoft Word and Excel spreadsheets.

An eye for detail and accuracy.

Tact, diplomacy and discretion, alongside a sense of humour.

A flexible approach to working hours.

A willingness to work as part of a team and cover other roles as necessary.

 

What We Offer

A fun, vibrant and creative working environment in the heart of London’s West End.

Opportunities for professional development and growth.

Access to industry events and networking opportunities.

A supportive and inclusive workplace culture.

 

How to apply

At least 2 years relevant experience working in a similar role in theatre production is essential.

To apply, please send upload your CV and cover letter as PDFs to the form below:
https://forms.gle/9ZSRd9xhjbBvdTwh9

The deadline for applying is midday on Friday 27th November 2026.
Start Date: as soon as possible. 

If you have any problems submitting your application, please email recruitment@runawayentertainment.com

We wish you all the best with your application.