Executive Assistant to the Producers

About the Role BFV Management and 54 Below are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative, executive, and operational support in a producing office, supporting a team of Broadway producers and the Board of Directors of 54 Below. This position offers the opportunity to assist in a producing office headed by three established Broadway producers and contribute to the management and development of theatrical productions, while also supporting the fundraising, governance, and day-to-day operations of the prominent nonprofit cabaret venue. The ideal candidate is an excellent communicator, resourceful problem-solver, and skilled multitasker who can manage competing priorities, handle sensitive information with discretion, and work effectively with a wide range of stakeholders. Key Responsibilities Theatrical Production and Investor Relations

• Provide administrative and producing support for theatrical productions across Broadway, the West End, and national tours.
• Assist with production capitalization, investor relations, and the ongoing administrative management of theatrical ventures.
• Maintain investor records and coordinate investor communications, profit distributions, tax documentation, interest transfers, and related financial materials.
• Serve as a liaison between producers, investors, production teams, and other stakeholders.

Executive and Administrative Support

• Provide high-level administrative support to the founders of 54 Below, including calendar management, scheduling, travel arrangements, correspondence, and meeting coordination.
• Handle confidential financial, business, and personal information with professionalism and discretion.
• Assist with special projects and other administrative responsibilities as needed.

Board Administration and Development

• Assist in Board stewardship to the Board of Directors of 54 Below, coordinating Board meetings, preparing agendas, recording and distributing formal minutes, tracking action items, and ensuring timely follow-up.
• Support Board stewardship, donor relations, prospect research, and cultivation of prospective Board members and supporters.
• Coordinate cross-departmental meetings and support communication between Board members, leadership, and staff.

Fundraising and Special Events

• Assist in the planning and execution of annual fundraising events, including the organization's annual gala.

Qualifications

• 1-2 years of administrative experience. Experience in a theatrical office is a plus.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, executives, and competing deadlines simultaneously.
• High degree of discretion and sound judgment when handling confidential information.
• Strong interpersonal skills and the ability to interact professionally with senior executives, Board members, donors, investors, and external partners.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
• Previous experience in executive assistance, administrative support, nonprofit development, fundraising, or the entertainment industry preferred.
• Interest in theater, live entertainment, and nonprofit arts organizations is a plus.

Ideal Candidate The successful candidate will be proactive, adaptable, and comfortable balancing executive support with broader organizational responsibilities. This person will bring a positive, solutions-oriented attitude, exercise sound judgment, and demonstrate the ability to build strong working relationships across a variety of departments and professional settings. Hours of Work 54 Below/BFV’s working hours are 10 AM to 6 PM. Hours may also include nights and weekends, as assigned. Compensation and Benefits

• The minimum salary for this position is $65,000 annually, based on experience. This position is available immediately. This is a full-time, Exempt position in accordance with the Fair Labor and Standards Act.
• A range of health, dental, and vision insurance coverage options
• Flexible paid time off
• Hybrid and flexible work arrangements
• Flexible spending accounts for healthcare
• Access to free tickets to 54 Below shows and staff discount on food'

To apply, please send a resume and cover letter to [email protected]